Rogers Centre (formerly the Shaw Centre) in Ottawa from June 5th to 7th, 2025
Trade Show: June 6th, 10 am to 8 pm, featuring a cocktail reception in the trade show space.
Download the registration form
Table of contents:
- About the event
- Trade show
- Exhibitor Registration
- Booth specifications
- Material Handling and Electrical Services
- Set up and tear down schedule
- Floor plan
- Sponsorship
- Sponsorship levels
- Contact
1. About the Event
The CSLA-OALA Congress Planning Team is pleased to invite you to the 2025 CSLA-OALA Congress. Our delegates are eager to meet you! You and your team will get the opportunity to engage with Canadian landscape architects like never before.
Get ready to network virtually with an estimated 350+ conference participants, connect with new clients and profile your company’s brand to a large, diverse audience.
Participants will come from a wide range of backgrounds: landscape architects, architects, planners, engineers, educators, students, and municipal, provincial, and federal government employees and representatives.
Learn more about the congress theme here.
The 2025 CSLA-OALA Congress will feature two and a half days of in-person content.
2. Trade Show
The trade show will be held from 10 am to 8 pm on Friday, June 6th, 2025. The trade show hall will feature:
- Friday evening kick off reception from 5 to 8 pm;
- Family-style seating throughout the trade show for meals;
- Central, open location in the event, next to the plenary hall.
Breaks, lunches and a reception are planned in the trade show on Friday, with educational sessions in the afternoon, which will provide the exhibitors with a break mid-day.
Initiatives to drive traffic in the trade show
The Trade Show Passport: A passport for the trade show will be provided to each delegate. You will be asked to initial your passport box when a delegate visits your booth. A series of prizes will be available based on most booths visited.
Drink Ticket Give-away: This year, at the Friday evening trade show reception, you will have the opportunity to hand out drink tickets for the bars, compliments of your company. Please add your company name and logo to the attached template (please keep the Congress logo). Print out as many as you want to give away. The bartenders will collect the tickets, and we will charge you $5 for each ticket that was collected bearing your company name.
Pop-Up Bars and Snack Stations: You will also have the chance to arrange for a pop bar and/or a snack station at your booth on Friday. The Shaw Center offers great options for smoothie bars, bubble tea bars, or Ottawa's famous Maverick donuts stations.
a) Exhibitor Registration
All exhibitors are required to register for congress using the instructions that will be provided to you by email once registration for the event opens.
As exhibitors, you are entitled to 2 complimentary registration badges per booth. This means that if you have purchased two booths, you can register 4 people. If you would like to register more than 2 people per booth, we are charging $100 per ticket. Note that the badges will be made according to the names that you register with. If your representatives change, we can reprint badges at the registration table.
We encourage you to sign up for tours and the awards gala to give you the opportunity to mingle with delegates.
Your registration badge entitles you to share in the buffets and food service during the Congress.
More information on how to register as an exhibit will be shared once registration for the event is open.
b) Booth Specifications
Fees
1 x 10 Booth Space: $2,600.00
Each booth includes:
- access to meals provided to conference delegates (Thursday evening reception, Friday breakfast, lunch, and evening reception, Saturday breakfast and lunch)
- two exhibitor badges (additional badges can be purchased)
- 2 chairs and one 6ft table
- pipe and drape
- floor carpeting throughout the trade show space.
Your booth(s) must be staffed during the show hours and early tear down is not permitted.
c) Material Handling
Please pre-order material handling for your booth her. Order by May 8, 2025 for the best pricing.
d) Setup and Teardown Schedule
Thursday, June 5th
- Trade Show Set Up (2pm to 5 pm).
Friday, June 6th
- Trade Show Set Up (continued, if required: 8 am to 10 am);
- Exhibit Hall (Opens 10 am);
- Reception in Trade Show (5pm to 8 pm);
- Exhibit Hall Closes (8 pm);
- Trade Show Tear Down (8 pm to 9 pm).
Saturday, June 7th
- Trade Show Tear Down (continued, if required: 8 am to 10 am).
e) Floor Plan
(NOTE: The yellow highlighted booths have been reserved. The entrance to the lobby is located at the bottom of the floor plan)
Payment of the booth fee confirms your participation in the trade show. Please indicate your booth preferences in your application form.
Applications will be date-stamped on receipt. Space will be assigned to sponsors first and then on a first-come, first-served basis, providing the applicant has no outstanding debts with the OALA or CSLA starting February 1, 2025. No change to assignments may be made without the agreement of the organizers.
Please Note: Booth sizes are approximate and are subject to change by the organizers.
3. Sponsorship
Maximize your participation at the CSLA-OALA Congress by becoming an official sponsor. We offer you many exclusive promotional opportunities which are different from the traditional trade show booth and will align with your company’s marketing plan and strategy.
Our goal is to create moments where you, as a sponsor, can benefit from your participation in the Congress, meet landscape architects and have real opportunities to network and integrate with the Congress delegates. We encourage you to attend the Congress, to network with delegates, to get involved and to take the opportunities to promote your company, your brand, your products.
These sponsorship packages are first come, first served. The earlier you book, the more exposure you will gain.
Deadline for logos, ads, videos, and social media content: 1 April 2025 (we encourage you to submit these materials as early as possible to allow us to give you maximum exposure).
a) Sponsorship Levels
Title Sponsorship Event Packages: $25,500
TWO Title Sponsorship packages are available. (BOTH ARE TAKEN)
One title sponsor will be the CSLA Awards Gala sponsor (includes logo placement, a speaking opportunity at the gala, and a table of 8 at the awards gala);
One title sponsor will will support the event's programming (including logo placement, a speaking opportunity at the opening ceremonies, and a table of 8 at the awards gala).
These packages include:
- Logo on main stage throughout both virtual and in-person events;
- Customized ad placed on event web page;
- Two-minute video commercial played once during virtual event and 5 times during in-person event, and to be added to the CSLA’s YouTube channel;
- Complimentary Congress registration for four (4) staff members (with ability to purchase additional registrations at a reduced rate);
- Full page ad in Congress printed program;
- Five social media shares;
- Logo recognition in Congress Program;
- Logo recognition and link to company website in CSLA bulletins and Congress eblasts;
- Opportunity to distribute one marketing eblast to CSLA’s 9,000 email contacts (graphic presentation and copy to be provided to CSLA in French and English, to be distributed by CSLA).
- Opportunity to display and distribute one piece of literature and two promotional items at the registration table.
Partner Sponsorship Package: $15,500
SIX Partner Sponsorship packages are available.
This package includes:
- Customized ad placed on event web page;
- First pick of one trade show booth;
- Two-minute video commercial played at morning welcomes, added to the CSLA’s YouTube channel and featured on the Congress website.
- Special event sponsor: welcome reception OR trade show reception OR keynote speaker OR College of Fellows Investiture Ceremony ;
- Complimentary Congress registration for two (2) staff members (with ability to purchase additional registrations at a reduced rate);
- Half-page ad in Congress printed program;
- Two social media shares;
- Logo recognition in Congress Program;
- Logo recognition and link to company website in CSLA bulletins and Congress eblasts
- Opportunity to display and distribute one piece of literature or one promotional item on the registration table.
Principal Sponsorship Package: $8,500
This package includes:
- Customized ad placed on event web page;
- One-minute video commercial played at morning welcomes, added to the CSLA’s YouTube channel and featured on the Congress website.
- Recognition as sponsor one of the educational sessions, lunches or breakfasts (until all slots filled) with logo placement during event and opportunity to introduce your company and the speaker;
- Complimentary Congress registration for two (2) staff members (with ability to purchase additional registrations at a reduced rate);
- Quarter-page ad in Congress printed program;
- One social media share;
- Logo recognition in Congress Program;
- Logo recognition and link to company website in CSLA bulletins and Congress eblasts;
- Opportunity to display and distribute 1 piece of literature on the registration table.
Associate Sponsorship Package: $5,500
This package includes:
- Recognition as sponsor of a tour with opportunity to join the tour group and network with delegates;
- Complimentary Congress registration for one (1) staff member (with ability to purchase additional registrations at a reduced rate);
- One social media share;
- Logo recognition in Congress Program;
- Logo recognition and link to company website in CSLA bulletins and Congress eblasts;
- Opportunity to display and distribute 1 piece of literature on the registration table.
Emerging Sponsorship Package: $2,500
This package includes:
- Logo recognition in Congress Program;
- Logo recognition and link to company website in CSLA bulletins and Congress eblasts
- Opportunity to display and distribute 1 piece of literature on the registration table.
4. Contact
Katherine Velluso, CSLA, Officer, Awards and Honors
12, Forillon Crescent.
Kanata (Ontario) K2M 2W5
613-859-9605 | awards@csla-aapc.ca